Trading Floor Coordinator


Job Details


Liverpool Head Office

Contract Type

Fixed Term

Working Pattern

Full Time


Competitive Salary plus Benefits

Closing Date

31/01/2019 23:45

About the Role

We're recruiting for a Trading Floor Co-ordinator on a fixed term contract to cover a period of maternity leave, supporting the Heads of department across our Buying, Merchandising & Design teams. You’ll provide professional and effective administrative support, working in a fast paced and demanding Retail Head Office environment.

  • Act as the main point of contact for your stakeholders, prioritising enquiries and information requests received
  • Carry out general administrative duties including arranging meetings, electronic diary management, handling telephone, written and email enquiries and preparing PowerPoint presentations and Excel reports as required
  • Maintain a tidy and efficient working environment, ensuring meeting rooms and sample rooms are kept organised
  • Manage the purchase orders and invoices for the relevant teams, tracking all monthly rebate collections to ensure timely payments
  • Prepare agendas for and produce minutes from meetings
  • Arrange and co-ordinate all travel and accommodation requests
  • Manage expenses for all relevant departments via the internal system, ensuring requests are processed efficiently 
  • Support new starter inductions, preparing their diaries & workspaces
  • Responsible for processing all sickness and holidays requests for your teams

About You

  • Experience within an admin role, specifically working with different levels of management
  • Experience of managing multiple diaries  
  • Friendly, positive and outgoing personality
  • A passion and desire to complete tasks to a high standard, offering the best service to stakeholders
  • Excellent organisation and communication skills
  • High level of accuracy whilst working to tight deadlines, with the ability to work well under pressure.
  • Ability to build good working relationships across the business
  • Good IT skills including Microsoft Office (PowerPoint, Word & Excel) & Microsoft Outlook


About Matalan

Founded in the early 1980s by John Hargreaves in Liverpool, Matalan is a family retail business that is proud to serve its customer excellent quality at great value. With over 200 stores in the UK, a growing online presence and over 15,000 employees, working here is exciting, collaborative, challenging, and above all fun!  As part of the Matalan family you can expect some great benefits and the opportunity to be part of our exciting vision - to become the UK’s most trusted value retailer. This is Retail Made Real. 



Your place in our world

Trading Floor PA
Trading Floor Coordinator